INTERMEDIATE CLERK (2 POSITIONS AVAILABLE)
NEW YORK STATE ARCHIVES GRANT
35 HOURS PER WEEK (SEASONAL – THREE MONTH APPOINTMENT)
DISTINGUISHING FEATURES OF THE CLASS: Under direct supervision, an incumbent of this class performs a variety of clerical duties of average difficulty, requiring limited judgment and responsibility in the carrying out of prescribed procedures. Detailed instructions are received at the beginning of work and on new assignments, but regular routine assignments are performed more independently and some initiative and judgement is utilized as experience is gained. In the performance of tasks, the incumbent may be required to use standard office equipment. Supervision is not an aspect of this position. Does related work as required.
This position is funded by grant from the New York State Archives to inventory records series from the Town Tax Office, Assessors Office, Clerk’s Office, and Town/Village Finance Office. Inventorying records includes documenting records series, identifying retention period, and cataloguing information into a Microsoft Excel Spreadsheet. Training will be provided by New York State Archives staff on how to properly identify records and corresponding retention period.
REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND ATTRIBUTES: Familiarity with office procedures, including the use of simple office machines and filing systems; skill in filing, in posting to simple records, and in making simple arithmetical computations; accuracy in preparation and checking of records and forms; ability to understand and carry out oral and written directions; ability to read, write, speak, understand, and communicate in English sufficiently to perform the essential duties of the position; ability to use computer applications such as spreadsheets, word processing, e-mail and database software; resourcefulness in locating information and compiling summaries of data from office records; tact; ability to get along well with others; physical condition commensurate with the demands of the position.
MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE: Graduation from high school or possession of a high school equivalency diploma.
NOTE: Unless otherwise noted, only experience gained after attaining the minimum education level indicated in the minimum qualifications will be considered in evaluating experience.